How to export your data from Stocky before it's gone

Shopify is retiring Stocky on August 31, 2026. After that, Stocky stops working, its APIs go off, and you get a read-only window of at least 90 days to pull your data out — then it's gone for good.

This is the practical, do-it-today guide to getting your data out cleanly. It works whether or not you ever pick a new app, and it's written so you keep the parts that can't be recreated. No account with us is required to follow any of it.

Before you start: what you're actually saving

Two facts shape everything below, and both come from Shopify's own transition guidance:

1. Historical purchase orders can't be imported into Shopify. Once Stocky is gone, that cost history doesn't live on inside Shopify's tools — the CSV you export is the copy you keep.
2. Suppliers can't be exported from Stocky at all. Your vendor list has to be copied out by hand.

So the goal isn't "back up everything." It's "capture the things that can't be recreated": your cost history, your stocktake history, and your supplier list. Stock counts you can redo; a year of purchase prices you cannot.

(Source: Shopify Help Center, "Transitioning from Stocky." Verified July 2026. Shopify updates its help pages — confirm the current steps and menu names there before you rely on any single one.)

Step 1 — Stop creating new purchase orders about two weeks out

Roughly two weeks before August 31, stop opening new purchase orders inside Stocky. Any purchase you make in that window, record somewhere you control — even a plain spreadsheet with date, vendor, item, quantity, and price. This keeps your final export clean and makes sure no recent purchase is stranded inside Stocky when it closes.

Step 2 — Export your completed purchase-order report (your cost history)

This is the priority file. In Stocky, find your completed / received purchase-order report and export it as CSV. This is the record of what you paid, to whom, and when — the backbone of every true cost you'll ever calculate.

Open the file once after you download it and sanity-check that it actually contains rows (vendor, item, quantity, cost, date). A report that exported empty is worse than no export, because you won't notice until it's too late.

Step 3 — Export your stocktake history

Export your stocktake / count history as CSV. This is your record of on-hand quantities and how they moved over time. It's less irreplaceable than cost history, but it's the fastest way to seed accurate starting counts wherever you land next.

Step 4 — Export your historical cost data

If Stocky offers a separate per-item cost or valuation report, export that as CSV too. Between the PO report (Step 2) and this, you want a clear answer to "what did each material cost me, over time" sitting in files on your own computer.

Step 5 — Copy your supplier list by hand

Because Stocky can't export suppliers, open your vendor list and copy it into a spreadsheet yourself: vendor name, contact, website or login, and a note on what you typically buy from each. Ten minutes now saves you reconstructing your whole supply chain from memory later.

Step 6 — Save two copies, and label them

Put every file in one folder named something obvious like stocky-export-2026-08. Save that folder in two places: your computer and a cloud drive you own. Add a plain-text note listing what each file is and the date you pulled it. Future-you, six months from now trying to reconstruct a margin, will be grateful.

A quick quality check before you close the laptop

Before you consider this done, confirm:

• The purchase-order CSV has real rows, not just headers.
• Costs are present and look right (not all zeros, not blank).
• Dates came through in a readable format.
• Your supplier spreadsheet exists and is complete.
• Everything is saved in two places.

If all five are true, you've kept what matters. The shutdown can't take anything from you now.

What these files are good for next

Your CSVs aren't just a backup — they're a starting point. A good maker costing tool can read them and turn a pile of purchase rows back into live, per-product costs.

Here's the honest picture of how that import goes, using Batchnook as the example, with nothing oversold (the Stocky comparison page lays out the same move side-by-side):

• You bring the CSV in through a generic column mapper. Paste your Stocky export, or upload the file, and match your columns — item name, unit, quantity, cost — to the right fields. There's no dedicated "Stocky" preset, so this is a short, manual mapping step, not a one-click button. It usually takes a few minutes per file.
• A dry run shows you the result before it's saved. How many materials and products will land, and any conflicts, so nothing is written until you approve it.
• Then costing takes over. Each material carries a moving-average cost that re-averages on every new purchase — so your candle, soap, or loaf shows what it truly costs today, not what it cost a year ago.
• The import is undoable for 24 hours if the mapping wasn't right the first time.

One honest limit worth knowing: Stocky is a retail stock tool, so it doesn't hold maker recipes to bring across. Your materials and their cost history import; you build each product's recipe once in the new tool, and from then on the cost maintains itself.

If mapping columns is exactly the kind of chore you'll keep postponing, that's the part we'll do for you. Migrating from Stocky or Stocksmith? Send us your export and we'll map it into Batchnook for you — the first 50 files, through October 31, 2026. It's scheduled and hands-on, done on our clock rather than a live queue.

The own-your-data point, since you're here

The reason this export exists at all is that Shopify let you take your data out. Not every maker tool does. Some competitors put CSV export behind a paywall — every "Download CSV" opens an upgrade prompt, and export only unlocks on a paid plan (documented for one such tool as recently as July 2026). That's worth remembering when you choose where your numbers live next.

Our stance, in writing: you can export everything — materials, products, batches, orders, cost history — as JSON or CSV, free, on every tier, forever. In and out, no lock-in. You just did the hard work of getting your data out of one tool; you shouldn't have to do it again to leave the next one.

FAQ

Get your export done while Stocky still works. Then, when you're ready to give those numbers a home that keeps costing your products for you, the alternatives roundup walks through the options.